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Microsoft Calendar

Sync Pana events to Microsoft Outlook / Microsoft 365 Calendar, including Microsoft Teams meeting links when online meetings are enabled.

What you get​

  • Pana workspace events sync to Microsoft Calendar when Calendar sync is enabled on the event.
  • Microsoft Teams meeting links can be added for online meetings (virtual / webinar-style events).
  • Demo bookings can use Microsoft Teams mode to create a calendar event with a Teams join link.
  • Each person connects their own Microsoft account — this is a per-user connection in each workspace.

:::info Microsoft Calendar vs Microsoft Teams notifications Microsoft Calendar syncs events and meeting links to Outlook Calendar.
Microsoft Teams (under Alerts and notifications) posts workspace alerts to a Teams channel — that is a separate integration. See Microsoft Teams. :::

Before you start​

  • A Microsoft account with access to Outlook / Microsoft 365 Calendar.
  • For Teams meeting links, a Microsoft 365 account that can create Teams online meetings.
  • Workspace membership in Pana.

Connect Microsoft Calendar​

  1. Go to Settings → Integrations.
  2. Find Microsoft Calendar under Calendar.
  3. Click Connect.
  4. Sign in with Microsoft and approve calendar access.
  5. Return to Pana; the card shows as connected.

You can also connect from Connect Calendar in the app when prompted.

How event sync works​

When a Pana event has calendar sync enabled:

  1. Pana uses your connected Microsoft account for that workspace.
  2. Event title, time, description, location, and attendees are pushed to Microsoft Calendar.
  3. When online meetings are enabled for the event, Pana requests a Teams online meeting on the calendar entry (when your Microsoft account supports it).
  4. Updates to the Pana event update the calendar entry.
  5. If sync fails (for example, no connected account), errors are stored on the event for review.

Make sure the event has a start and end time before syncing.

Demo bookings with Microsoft Teams​

  1. Connect Microsoft Calendar under Settings → Integrations.
  2. Open Demo Bookings → New demo.
  3. Choose meeting mode Microsoft Teams.
  4. Enter date, time, and lead details — Pana creates the Outlook calendar event and Teams join link when available.

If Microsoft Calendar is not connected, you can still schedule a demo and paste a meeting link manually.

:::tip Meeting link availability Some Microsoft accounts cannot create Teams online meetings. In that case, Pana still creates a normal Outlook calendar event and you can add a meeting link yourself. :::

Disconnect​

Turn off the toggle on the Microsoft Calendar card. Previously synced calendar entries are not automatically removed from Outlook.

Troubleshooting​

IssueWhat to try
Events not in OutlookConfirm calendar sync is enabled on the Pana event, and that you connected Microsoft Calendar in this workspace.
Event has no datesAdd a start and end schedule on the event, then save again.
No Teams join linkUse a Microsoft 365 account that can create Teams meetings; ensure online meeting / virtual format is enabled on the event.
Demo has no Teams linkConnect Microsoft Calendar first; choose mode Microsoft Teams in New demo.
OAuth popup blockedAllow pop-ups for Pana during connect.
Wrong Microsoft accountDisconnect, then connect again and choose the correct account when Microsoft asks you to sign in.